How to Design a Pretty + Useful Spreadsheet Planner

Hey, friends! I’m dancing on my couch right now because today I get to show you how to design a spreadsheet planner using Google Sheets. I think I’ve officially reached “nerd” status because this is, like, my most favorite thing ever. 🤓

I know what you’re thinking – “Google Sheets? EXCEL?? That stuff is way too confusing.” Well, I need you to let go of all your preconceived notions of these platforms. We’re going to start at square one and not even get into all that scary formula/function stuff. Not today, at least. 😉

I recorded a short training video that will show you how to make spreadsheets pretty in Google Sheets  – a free platform that’s like Excel, but it’s created by Google and free with any Gmail address.

Underneath the video, I’ve written out all the instructions I shared. Don’t forget to scroll alll the way to the bottom of this post to snag free copies of my monthly content calendar and blog post planner! Whoop whoop!

Related: 2019 Digital Planner for Bloggers

Let’s doooo ittttt!

How to Design a Spreadsheet Planner

Step 1: Paint the Lines + Cells White

All those grid marks on a spreadsheet are one thing: distracting. Let’s create our own lines, where we want them, to make a minimalistic feeling spreadsheet. So, highlight all the cells and use the border button to make all borders white.

Any cell colors should also be taken out, so the background of every cell is white.

how to design a spreadsheet - tips

Step 2: Give it Breathing Room

In design terms, this is sometimes called “white space.” I like it call it, “breathing room.” You can create breathing room a couple ways:

First, insert a blank column to the left of your data and above your data so it’s not shoved up right against the edge.

Second, increase the width of all your rows by 25%-50%. Giving each row more space will make it easier to read.

how to design a spreadsheet - tips

Step 3: Add in Light-Colored Lines

Adding in lines will help your eye follow the data. If the data is grouped in rows, add horizontal lines – columns, vertical lines! Make sure these lines are light in color so they don’t become distracting and make your spreadsheet look busy.

 how to design a spreadsheet - tips

Step 4: Formatting Text

If your spreadsheet has numbers, please, for all that is good and holy, use a sans serif font for the data. I think sans serif font looks, in general, cleaner, and is a good choice for the main text of any spreadsheet. Along with a sans serif font, I like a different, fun font for my headers.

One fun thing about Google Sheets is that you have access to allll the Google Fonts. This gives you tons of freedom to play around with font styles and make your spreadsheet customized AF.

Alignment – If you have numbers, two words: align RIGHT! Text should be aligned left, but center alignment can work occasionally. Use discretion and keep it consistent.

how to design a spreadsheet - tips

Step 5: Calling Out Data

If there’s text or a number (like an important date!) that you’d like to highlight within a spreadsheet, please, do not fill that cell with some bright color. Instead, change the color of the text and bold, if needed. This will keep your spreadsheet looking clean with plenty of breathing room.

how to design a spreadsheet - tips

Wrap up

How’d it go? I hope you feel a little less overwhelmed by spreadsheets and a whole lot more prepared to use them to organize your blogging life! By using spreadsheets that were functional and beautifully designed, I was able to take control of my blogging life and start cranking out more content! If you have any questions, feel free to drop them in the comments.


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learn how to design a spreadsheet planner for your blog to stay organized

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